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You are here: Home / Branch Finance

Branch Finance

Here is your starting point for new Treasurers. Look here for an overview of your responsibilities for branch financial activities.

Understanding Branch Financial Basics

Branch Financial Basics

  1. Board Financial Responsibilities
  2. Treasurer Responsibilities
  3. AAUW Finance Toolkit

Webinar: Roadmap for Branch Financial Management (2020)

  1. Watch Webinar
  2. Download presentation
  3. Reference Material
  4. Q & A Document

Here are the nuts and bolts of branch accounting and budgeting with a video training session and examples of financial documents.

Understanding Branch Accounting

Webinar: How to be a Branch Treasurer (2021)

  1. Watch Webinar
  2. Download presentation
  3. Accounting Guide (Excel)
  4. Accounting Guide (PDF)
  5. Webinar Q & A

Branch Financial Documents

  1. How to Develop a Budget
  2. Reimbursement Form – Word
  3. Reimbursement Form – PDF
  4. Financial Report Template
  5. Sample Chart of Accounts for QuickBooks

Reporting and Managing Branch Investments

  1. How to Handle Investments
  2. Example: State Investment Policy

Record Keeping and Reviews

  1. Retaining records and financial review

A branch’s revenue is primarily membership dues. Find information about dues and payment processing for National and State here. 

Managing Membership –
by Categories

Membership Dues

  1. Membership Dues Schedule
  2. AAUW Community Hub

One major responsibility is to do annual filings to federal and state agencies.  See links to the forms, dues dates and examples here.

Managing Government Deadlines & Filings

Webinar: Let’s Talk Taxes: Government Filings Demystified (2022)

  1. Watch Webinar
  2. Download Presentation
  3. Download Sample Forms
  4. Webinar Q & A

Annual Filings
Raffle Reporting
Government Agency Information

Click HERE to view the following Government Documents and Deadlines.

Annual Filings

  • Annual Reports
  • Branch Treasurer Checklist
  • Federal IRS Form 990 – Ask National to file
  • Federal IRS Form 990 or 990N “epostcard”
  • CA FTB Forms 199N, 199
  • CA Attorney General Form CT-TR-1
  • Watch Webinar – CT-TR-1 Filing
  • CT-TR-1 Filing Example
  • CA Attorney General Form RRF-1
  • Webinar Annual Renewal – RRF-1 filing
  • RRF-1 Filing Example
  • Statement of Information Filing (incorporated branches only) – Form Sl-100

Raffle Reporting

  • Non-Profit Raffle Regulations
  • Application for Registration – Form CT-NRP-1
  • CT-NRP-1 Example
  • Non-Profit Raffle Report – Form CT-NRP-2 with instructions
  • CT-NRP-2 Example

Government Agency Information

  • CA Tax Exemption Request Form 3500A
  • Register as a Charitable Trust – Form CT-1 initial registration form
  • Get your branch CA FTB Entity Status Letter

Understand what your branch insurance covers and how your branch contribution is calculated.

Managing Branch
Insurance

Assessments

  1. How they are calculated.

Branch Insurance

  1. Liability insurance Q&A
  2. Request a Certificate of Insurance

Understand the guidelines for handling fundraising finances for different types of fundraising events.

Managing Branch
Fundraising Finance

Handling Donor Contributions

  1. Soliciting, Tracking and Acknowledging Contributions
  2. Tax Deductibility Chart
  3. 501(c)(3) Pros and Cons

Fundraising Events

  1. Events with Ticket Sales
  2. Raffles
  3. Auctions
  4. Policy 501 – Fundraising Guidelines
  5. Policy 502 – Funding Local Scholarships
  6. Policy 600 – Collaborations with Other Organizations

Selling Items

Sales of items such as T-shirts, aprons, tote bags, etc. involves the collection and remittance of sales taxes to the state, county and city involved.  See the California Department of Tax and Fee Administration reference below for more information: the full document and an extract about Obligation of Sellers.

  1. California Publication 18 – Non-Profit Organizations
  2. Obligation of Sellers

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