Have a Project in Mind?
Branches that are only participating in a state sponsored project such as Tech Trek, or other joint district or inter-branch projects, do not need to submit an application for that project, as state sponsored projects are already supported by the SPF.
Each project requesting SPF support must complete an application, which will be considered by the SPF Board of Directors.
Is the Project Eligible to Use the SPF?
To be eligible, a project must satisfy the following:
- The SPF supports projects that promote education and equity for all women and girls and support the AAUW Mission.
- Projects that seek to influence legislation, support candidates for office, benefit solely AAUW members or individuals are specifically excluded.
- The project has a minimum project budget of $1000.
How to Apply to the SPF
Once an eligible potential client project has decided to use the SPF, the project director must complete the SPF Client Application Form. This form provides the detailed information the SPF Board of Directors needs to make a decision to accept the project as a client.
Be sure to read the application form carefully and follow the directions when applying.
Project applications must be received a minimum of 90 days prior to the scheduled project commencement date.
Incomplete applications will not be considered.
What are the Criteria for a Project to use the SPF?
The SPF Board of Director will consider each project separately, according to the following criteria:
- Goal or purpose of the project
- Description of the project
- Who it will serve
- Proposed budget detailing revenue and expenses
- The project must have a budget of $1000 or more
- Number of members and community partners involved
- Expected outcomes
- Proof of current participation in AAUW California Liability Insurance
- Ongoing support of AAUW Funds, the national AAUW 501(c)3 organization
What Happens When a Project is Accepted by the SPF?
Once a project or local scholarship program is approved by the SPF Board of Directors,
- the project director will receive an administrative packet
- a Letter of Agreement will be signed and submitted
- an initial deposit of $250 will be submitted with the signed Letter of Agreement
SPF Deposits and Withdrawals
The project director (or representative) sends checks to the SPF with an SPF Deposit Form.
To withdraw project funds held by the SPF, the project director (or representative) submits an SPF Expense Voucher and supporting documentation to the SPF.
Only projects approved by the SPF may submit Deposit Forms and Expense Vouchers. Contact firstname.lastname@example.org to get these forms.
Tax Deductible Gifts and Donations
Donations made to your project through SPF are tax deductible for the donors. The project must alert SPF when a donation is expected to be sent directly.
The SPF send acknowledgement letters to donors of $250 or more. The project is responsible for sending acknowledgement letters to donors of less than $250.
The SPF Treasurer will send quarterly financial reports to the project director with 60 days of the close of each quarter. That is, quarterly reports will be received by May 31, August 31, November 30, and February 28 each year.
Annual Project Reporting Requirement
Every project and scholarship program accepted by the SPF as its 501(c)3 fiduciary is required to submit anAnnual Report on the anniversary date of the project (date the project was accepted by SPF.) Click HERE for the SPF Client Annual Report Form .
End of Project
The project director is required to provide supporting documentation at the conclusion of the project or program.